The front desk that never misses a call.
Aesthetic Front Desk answers your clinic's calls 24/7, answers questions from your own treatment menu, books appointments into your calendar and sends SMS reminders. After-hours callers become booked clients instead of voicemails.
First month free if it books fewer than 5 appointments.
Hi, thanks for calling Glow Med Spa. I'm the clinic's AI assistant. How can I help?
How much is lip filler, and do you have anything Saturday?
Lip filler starts at $650 for 1 ml. Saturday at 10:30 am is open with Jessica. Shall I book it for you?
Yes please!
Example conversation. The clinic, prices and staff are illustrative.
Every unanswered call is a client who books somewhere else.
People research treatments in the evening, on weekends and on their lunch break. If nobody picks up, the next clinic on Google is one tap away.
After hours
Evening and weekend calls go to voicemail, and most callers never leave a message.
During treatments
When your injector or nurse is with a client, the phone keeps ringing.
Busy front desk
Check-ins, payments and walk-ins come first. A second call on hold often hangs up.
No-shows
Without reminders, booked appointments quietly turn into empty chairs.
Live in about a week. We do the setup.
We learn your clinic
Send us your treatment menu, prices, hours and the questions callers ask most. We load it all in and connect your booking calendar.
Forward the calls you miss
Your team keeps answering as usual. Calls they can't take, after hours or when the line is busy, go to your AI receptionist instead of voicemail.
It books and reminds
It answers questions, books the appointment, texts a confirmation and sends reminders before the visit. You see every call and booking.
Warm with callers. Careful with everything clinical.
What it does
- Answers every call it's given, day or night, in a natural voice
- Answers questions about treatments, prices, hours and location from your own menu
- Books consultations and treatments into your calendar
- Sends SMS confirmations and reminders to cut no-shows
- Texts back missed callers with a booking link
- Takes a message and flags anything urgent for your team
What it never does
- Pretend to be human. It tells every caller it's an AI assistant.
- Give medical advice. Questions about suitability, side effects or aftercare go to your staff.
- Replace your team. It covers the calls they can't get to.
- Make up answers. If it doesn't know, it takes a message for your team.
Simple plans. Done-for-you setup.
Start small with missed-call text-back, or put a 24/7 receptionist on your phones. Every plan includes setup by us.
Text-back
Never lose a missed caller again.
- Instant text to every missed caller
- Your booking link included
- Cancel anytime
Starter
A 24/7 AI receptionist on your phones.
- AI receptionist, 24/7
- Calendar booking
- SMS confirmations and reminders
- Missed-call text-back
Growth
Receptionist plus a website that books.
- Everything in Starter
- 5-page clinic website
- Hosting included
- Online booking built in
Full
Phones, website and social, handled.
- Everything in Growth
- 12 social media posts a month
- Designed and scheduled for you
Our guarantee: if your AI receptionist books fewer than 5 appointments in its first month, that month is free.
Prices in US dollars. Clinics in Canada and Australia are billed in US$.
Built for clinics where every booking counts.
Independent clinics and small groups across the United States, Canada and Australia.
"Clinics spend real money getting the phone to ring. Then the call comes in at 8 pm and nobody answers. That's the gap we close."Tom, founder of Aesthetic Front Desk. Tom builds booking and automation tools for small businesses.
Frequently asked
Will callers know they're talking to an AI?
Yes. It introduces itself as your clinic's AI assistant at the start of every call. Callers who would rather speak to a person can leave a message, and your team calls them back.
Does it replace my receptionist?
No. Your team keeps answering calls as usual. The AI picks up the calls they can't get to: after hours, at lunch, during treatments or when they're already on the line.
What happens with medical questions?
It doesn't give medical advice. Questions about suitability, side effects, medications or aftercare are passed to your staff as a message, flagged as urgent if needed.
Does it work with my booking system?
During setup we connect it to the calendar your clinic uses. Tell us what you use on the first call and we'll confirm exactly how bookings flow in.
What about patient privacy?
The receptionist handles booking details and general questions only, never medical records. We'll walk you through exactly what is stored, where, and for how long before anything goes live.
How long does setup take?
Usually about a week from receiving your treatment menu, prices and FAQs. We test it with you before any real call reaches it.
How does the guarantee work?
If your AI receptionist books fewer than 5 appointments in its first month, you don't pay for that month.
Do you work with clinics outside the US?
Yes. We take on clinics in the United States, Canada and Australia. Pricing is in US dollars.
Stop sending callers to voicemail.
Book a 15-minute call. We'll show you the receptionist answering a real call and work out what it would cover at your clinic.